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Childcare Costs Help

Get £1,000s in tax credits & vouchers

Childcare building blocksWhether you've a wee tot or big teen, the costs of childcare can be massive. Yet 100,000s of working parents are missing out on £1,000s of easy help.

This step-by-step guide to boosting your childcare budget includes tax credits, childcare vouchers, free school schemes and more.


Childcare isn't just for kids

Baby care costs The term childcare conjures up an image of a baby in swaddling cloth being doted over by a kindly nursery nurse. And while that is one element, actually it stretches far wider... any childcare you're paying for includes children of school age too.

School age generally means aged 16, but there are slightly different rules for tax credits and vouchers.

For both, you're able to claim the tax credits up to the first Saturday following 1 September after your child’s 15th birthday (or 16th birthday if they're registered blind or receive Disability Living Allowance)

So...

If you're paying for your stubbly six foot 14 year-old to go to an after school or summer holiday club that can count too.

It must be a registered provider

Whether you're paying with vouchers, tax credits or cash, the key is that the childcare provision is registered and regulated. This includes after school and summer clubs, nurseries, playgroups, nanny, childminder or au pairs.

If you ask, most providers will simply tell you if they're registered but you can find out from your local authority’s children’s services department or search for your nearest Family Information Service on the Family & Childcare Trust website which should be able to tell you about the provision available in your area.

Step 1: Grab tax credits

It's a common misconception that tax credits are for the unemployed. Actually, for help with childcare it's the opposite - you have to be in work. The Childcare Tax Credit is designed to help working parents cover some of the cost, so that they still gain by working.

The money available can be huge, so it's important to check you're eligible and it's possible 100,000s of families are missing out.

Did you know?
The average childcare tax credit payout is around £60 PER WEEK. That's OVER £3,000 per year!

It's worth knowing it's not officially called the Childcare Tax Credit, its technical name is the Childcare Element of Working Tax Credit , yet as that's long-winded we've shortened it for the purposes of this guide. Please note it's not the same as Child Tax Credit.

Unfortunately the entitlement system and eligibility criteria are ridiculously complex and depend on the number of kids you have, plus the cost of your childcare, but it basically boils down to the following rule of thumb....

To qualify for childcare tax credit you must:

Be a single parent working 16+ hours a week, or
Be in a couple both working 16+ hours a week

If that's you, and your total household income's under £46,000, you should DEFINITELY check your entitlement.

Having said that, even some with household income above £46,000 may be eligible for decent payouts, especially if you have more than one child, or a disabled child. Also, if either you or a partner are disabled you both may not need to work 16+ hours a week.

For a full and detailed guide to Tax Credits see the Tax Credits briefing note.

Childcare Tax Credit Q & A

If you're entitled to tax credits, it's worth understanding your rights before starting. Don't worry, it's not too complex and while you will have to fill out forms, there's a helpline to assist you.

How do I apply and check my exact eligibility?

How much will I get?

How is the cash paid?

What counts as being a single parent?

What counts as income?

When do I need to apply by?

What do I do if the childcare costs increase or decrease?

I use/pay more for childcare in the holidays, am I still eligible?

What if I lose my job or have my hours cut to under 16?

For a generalised check-up of whether you’re getting all the help you're due, read the Benefits Check-Up guide

Step 2: Can you get childcare vouchers?

Child with piggy bankChildcare vouchers are a little known scheme, which can save many parents with kids aged up to 15 over £1,000 a year on childcare. They need to be offered via employers, but many large and small companies take part.

The key is it enables you to pay for childcare out of your PRE-TAX and National Insurance income. While this doesn’t sound like anything special, the benefit is huge. Most employers work it on a salary sacrifice system, which works something like this (basic rate tax example)...

You give up £1,000 of salary, worth £700ish in your pocket after tax. You get £1,000 of Childcare vouchers. This means you're £300 better off per grand

Of course, once you no longer need to pay for childcare, you simply get your salary back.

BOTH parents (if basic rate tax payers or higher/top payers who joined the scheme before 5 Apr 2011) are allowed to get a maximum of £243 per month worth of vouchers meaning some families will gain £1,000s from this over a year.

From 6 Apr 2011 new joiners paying higher or top rate tax had their allowance dropped so that all tax payers have roughly the same maximum tax gain. From April 2013 the limits are £28 a week for higher rate and £25 a week for top rate payers.

To find out more read the full Childcare Vouchers Guide

What is the new tax-free childcare scheme?

The Government's announced a new Tax-Free Childcare scheme will replace the existing childcare vouchers programme in autumn 2015.

The new scheme will be available to everyone who works more than eight hours a week, earning more than £2,420 a year (both parents must work if you're a couple) and who pays for childcare. Unlike Childcare Vouchers, it'll be open to the self-employed too.

Under the initiative, eligible families will get 20% of their yearly childcare costs up to £10,000 per child paid for by the Government. This could mean payments of up to £2,000 per child.

We've a fuller description of the changes in the Childcare Vouchers guide.

Warning! Childcare vouchers can impact credits

Childcare vouchers are a great concept, but will affect how much Childcare Tax Credit you can claim. So while many gain from the vouchers, some people, especially on lower incomes are WORSE off using the vouchers.

This happens because..

  • Vouchers don't count as paying for childcare

    The more you pay in childcare, the more tax credit you're eligible for, but any amount you pay in vouchers doesn't count towards that. For example, if you pay £100 a week for childcare, but use £60 of vouchers, for tax credit purposes you're only spending £40 a week on childcare, so it's this figure you must enter on your Tax Credit claim form.

    You must notify the tax credit office within a month that you've started using childcare vouchers, so any changes can be taken into account. You may be fined if you don't.

When's it worth using them?

Hard and fast rules are very difficult as there are so many variables... but here's some rough guidance.

  • Salary sacrifice means you've a lower income. If you're giving up salary to get vouchers, then for benefit purposes you earn a lower amount, this will increase your eligibility for tax credits.

  • If you're not eligible for childcare tax credits. In this case, there's no problem, so if you're a couple where one works under 16 hours a week, or a single parent who does, or your income is too high to qualify, then there's no impact. So go for the vouchers.
  • Childcare costs above £175 a week for one child, £300 for two or more? You will always be better off using vouchers for any amount above that, and may be better off for amounts below (the higher your salary the more likely).

Do a more detailed comparison on the Government’s HMRC vouchers vs. credits calculator to check in detail or call the Tax Credit Helpline on 0345 300 3900.

Step 3. Free childcare for 3 or 4 year olds

There are free ‘early learning’ classes (includes time at a school-attached nursery) available for all three or four year-olds (starting from the term after your child's third birthday).

For at least 38 weeks a year you’re entitled to 15 hours a week (to be spread over at least three days). Families with a low income may also get free classes for two year olds.

Things may be slightly different in Scotland, Wales and Northern Ireland, contact your nearest Family Information Service to check your entitlement.

In practice this provision is offered at a range of places including Sure Start children’s centres, nurseries, pre-schools and childminders. So if you're paying for childcare, you can swap it for this free provision which could add up to a hefty saving over the year.

Step 4. Free summer holiday activities

Provision of holiday childcare for school-age children is often a real hit to the finances. Parents either need to lose earning power by taking time off work, or pay for professional childcare.

Here's a few ideas to find what's local to you and get you started in finding affordable and entertaining activities for your kids over the holidays:

  • Find your nearest family information service (FIS): Check the Family & Childcare Trust website for your nearest FIS who'll give you info on what's going on locally.
  • Check what's available out of school hours: Use the Gov.UK site to find out contact details for your local council and call to find out if they offer anything.
  • Contact schools, community centres & youth groups: Usually over the summer, and sometimes during Easter and Christmas, thousands of schemes across the UK offer a range of activities for children, from sports coaching to dance and music sessions. Get in touch with them to find out what's on offer.
  • Is there a school holiday day camp near you? SuperCamps run school holiday day camps for 4-16 year olds across the country and have some interesting activities on offer. Or you could try Activate Sport summer camps.

Researching the above is a safe and cheap way to resolve holiday childcare needs and if you need to pay for it, then this can be part of your Childcare Tax Credit application (as long as the provider is Ofsted registered). You can usually pay for the holiday provision with Childcare Vouchers, although it's best to check before booking that the school you've picked allows this.

More ways to entertain kids:

For more ideas on how to keep your little ones busy, see the following related guides:

Can grandparents benefit from childcare?

What is a state pension?It's estimated grandparents provide 1.7 billion hours of childcare every year for more than 1.5 million grandchildren. However, they can't be paid for it using childcare vouchers or childcare tax credits, as they don't provide regulated childcare.

However, there is a way for some grandparents (and others) to gain. If you care for grandchildren aged under 12, this can qualify for Class 3 National Insurance credits (known as Specified Adult Childcare Credits). These count towards your qualifying years for a full state pension.

If you're retiring before April 2016, you need 30 qualifying working years to get the full state pension. If you're retiring after April 2016, that's raised to 35 years. (Read our State Pensions guide to find out more about qualifying NI years).

If you're looking after grandchildren, and you need extra qualifying years, it's worth getting recognition for the childcare you provide. But, it's not quite that simple. You need to claim these credits - they won't be automatically added to your NI record.

For grandparents to be eligible for the National Insurance credits, working parents need to give up the NI credits they receive when they claim child benefit and transfer them to the grandparent doing the caring - they're transferrable credits.

You also need to time your claims. If you cared for a grandchild in the last tax year, you need to apply in the October after the end of the tax year for the credit to be transferred.

You need to fill in the catchily-titled form CA9176 and send it off to HMRC. Both you and the parent transferring the credit need to sign the form.